xFLOWer

xFLOWer.ai
AI-powered business process modeling

From simple prompts to instant workflows: model workflows in minutes with our AI platform.

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HOW DOES IT WORK?

Business processes in as little as
30 seconds

With xFLOWer.ai, you can lay the foundations for your business processes with just a few simple instructions. No knowledge of complex systems required – simply describe your needs, and AI instantly creates an initial workflow model.
Using this model and an understanding of your needs, our process improvement experts design and implement your business processes in the xFLOWer workflow system, ensuring efficient, automated operations.

How does it work?

We combine 25 years of professional experience with artificial intelligence to lay the foundations for your business processes instantly. Our experts then implement them at your company in the most effective way possible.
01

Describe your needs

Simply describe the business process you want to automate, just as you would explain it to a colleague.
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02

AI creates the initial workflow model

xFLOWer.ai generates a process model in seconds based on the information you provide. You can easily customize and refine it with additional prompts.
03

Implement solutions

To ensure maximum efficiency, our experts assess your specific needs and create optimized processes in our xFLOWer workflow platform.

Get inspired by other users’ processes!

YesNoRegister invoiceManager reviewFinance review×Post and payRevision

Finance and procurement

Invoice approval

The assistant registers the invoice and checks the amount, VAT, supplier and performance date. The manager approves or rejects it; above HUF 500,000 the finance manager also approves. Accounting posts and pays the approved invoice while records management archives it. Rejected invoices return to the supplier for correction. After 3 working days without a decision, the request escalates to the area manager.

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HR preparation++First dayIT accountsEquipmentTraining plan

HR and people

Employee onboarding

HR prepares the contract and onboarding package. IT creates accounts and access, the equipment owner prepares the laptop and phone, and the manager plans the first week in parallel. Contract errors return to HR. On the first day, the employee signs, receives equipment and attends induction. At the end of probation, the manager decides whether to confirm employment or terminate the contract.

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Leave requestBalance, review×HR registrationChange datesRejection

HR and people

Leave request

The employee submits the dates, leave type and substitute. The system checks the remaining allowance and rejects requests with insufficient balance. The manager approves, rejects or proposes different dates. HR records approved leave, notifies the employee and substitute, and informs payroll. Proposed changes return to the employee; rejections include a reason.

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Report departure++SettlementRevoke accessReturn equipmentExit interviewHandover

HR and people

Employee offboarding

The manager or employee informs HR, which prepares exit documents. IT revokes access and archives data, equipment is returned, the manager conducts an exit interview, and project materials are handed over in parallel. Missing equipment triggers a damage assessment. Payroll prepares the final settlement and HR issues employment certificates.

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Purchase requestApprovals3 quotationsPlace orderQuality checkClose request

Finance and procurement

Purchase request

The employee records the item, quantity, justification and expected delivery. The manager approves or rejects; above HUF 500,000 finance also approves, and above HUF 2 million the managing director does too. Procurement requests at least 3 quotes, selects the best and orders. The warehouse checks delivery quality. Nonconforming deliveries trigger a supplier complaint; successful receipt notifies the requester and closes the request.

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YesNoUpload receiptsManager, accounts×ReimbursementCorrect receipts

Finance and procurement

Expense reimbursement

The employee uploads receipts and selects the cost centre and category. Missing required fields return for correction. The manager checks and approves; above HUF 200,000 the finance manager also approves. Accounting validates and posts the claim, returning invalid receipts for correction. Finance reimburses approved expenses and sends an email notification.

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Record complaintInvestigation×CompensationExplain rejection

Customer service

Customer complaint handling

Customer service records and categorises the complaint and assigns priority. The responsible team investigates and requests documents if needed. Valid complaints lead to a refund, voucher or replacement proposal; compensation above HUF 50,000 needs area-manager approval. Customer service sends the decision and arranges compensation. Complaints unanswered after 30 days escalate to quality assurance.

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YesNoQuote requestPrice, margin×ContractingRepricing

Sales and marketing

Quotation process

Sales records the request and qualifies the lead. A technical colleague assesses the work and prepares specifications. Sales drafts the quote, finance checks the margin and the manager approves; above HUF 5 million the managing director also approves. Sales sends the quote and follows up after 7 days. Acceptance starts contracting, changes return to pricing, and rejection closes with a loss analysis.

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YesNoDraft contractLegal reviewFinance review×Sign and archiveRevision

Sales and marketing

Contract approval

The case owner drafts from a template. Legal checks risks and clauses, returning objections for revision. Finance checks payment terms. The area manager approves; contracts above HUF 10 million or longer than 3 years also require the managing director. The counterparty signs or requests changes, restarting legal and financial review. After both signatures, the contract is archived and recorded in CRM.

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YesNoRole, budgetScreen, interview×Send offerReserve list

HR and people

Recruitment

The manager submits a vacancy and competency profile. HR gets finance approval for the budget and advertises through the careers site, LinkedIn and job portals. HR screens CVs, the manager interviews and successful candidates complete a professional task; senior roles add a managing-director interview. HR sends an offer to the chosen candidate and feedback to others. If declined, the process continues from the reserve list.

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Review cycle++Shared goalsSelf-assessmentManager review360° feedback

HR and people

Performance review

HR starts the annual cycle. Employees assess their KPIs and competencies; managers evaluate them and collect 360-degree feedback. A one-to-one meeting sets next-year goals and a training or mentoring plan. HR mediates differences in assessments and records results. Outstanding performance triggers a reward or promotion; weak performance leads to a development programme.

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YesNoReport issueL1 diagnosis×Test and closeL2 escalation

IT and access

IT support ticket

The user reports the issue with details, a screenshot and urgency. Helpdesk categorises and prioritises against the SLA. Level 1 attempts resolution; if unsuccessful within 4 hours, it escalates to Level 2, which may involve infrastructure or development. The solution is tested and the user confirms it; unaccepted fixes can reopen the ticket. Closure includes a satisfaction survey and knowledge-base entry.

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YesNoAccess requestManager, owner×IT configurationRevision

IT and access

Access request

The employee requests a system, permission level, justification and duration. The direct manager approves, then the system owner reviews; sensitive systems also require the data protection officer. IT configures and validates access and informs the user of usage rules. Time-limited access triggers a reminder 7 days before expiry, followed by renewal or automatic revocation.

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Brief, budget++Launch campaignCreative assetsMedia planLegal review

Sales and marketing

Marketing campaign

Marketing creates the audience, message, channel and KPI brief. The marketing manager approves the concept and budget; above HUF 5 million the managing director also approves. Creative production, media planning and legal checks run in parallel. Feedback can revise the brief. After launch, weekly monitoring triggers optimisation if KPIs underperform by 30%. A final report records results and lessons.

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Return requestInspect product×RestockRepairDisposal

Customer service

Product returns

The customer submits the order, product, reason and photos. Customer service checks purchase date and warranty eligibility, rejecting invalid claims with reasons. Valid claims receive a return label. The warehouse inspects the returned product and decides on restocking, repair or disposal. Eligible returns receive a refund within 5 working days or a replacement at the customer’s request. The customer is notified throughout.

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Product concept++Beta testingPrototypeMarketing planSales strategySuppliers

Operations and projects

New product launch

The product manager prepares the concept, market need, audience, business model and ROI estimate. Management approves or asks for revision. Development builds a prototype while marketing, sales and procurement prepare communication, selling and supply plans in parallel. Selected customers beta-test; feedback improves the product and serious issues restart development. Successful testing leads to launch, sales training, a campaign and quarterly market reports.

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DocumentationExpert reviewFinance, legalSignatureSubmissionMissing documents

Operations and projects

Grant application

The grant writer prepares the required documents. The professional lead reviews and returns revisions if needed. Finance validates the budget and own contribution; legal checks procurement and state-aid compliance. The managing director signs. The owner submits electronically or by post and obtains confirmation. Missing documents are supplied by the deadline. A successful award starts a project; an unsuccessful one is reviewed for lessons.

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YesNoFault, locationMaintenance work×SettlementWarranty repair

Operations and projects

Maintenance order

The user reports the site, equipment, issue and urgency. Maintenance investigates and estimates labour, materials and time. Below HUF 100,000 the maintenance manager approves; above that the area manager also approves. External expertise triggers subcontractor quotes. Work and materials are documented. The user confirms completion or reopens for warranty repair. Finance posts costs to the relevant cost centre.

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Training requestManager, HR×External courseInternal courseAlternative

HR and people

Training request

The employee requests training with date, cost and expected benefit. The manager approves, rejects or suggests an alternative. HR checks the budget; overruns require area-manager approval. Procurement contracts external training, while HR organises internal sessions. The employee completes the course and earns a certificate. HR records failures and offers a retake. Successful employees give feedback and share their knowledge with the team within 6 months.

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Charter, PMO++Kick-offAllocate teamProcurementHR expertsIT infrastructure

Operations and projects

Project initiation

The project manager prepares the charter, scope, milestones, budget and risks. The sponsor and stakeholders review and return significant changes. After approval, PMO checks portfolio alignment and functional managers allocate the team. Procurement arranges contracts, HR external specialists and IT infrastructure in parallel. The team attends kick-off, plans the first sprint or phase and starts weekly status reporting.

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More processes in the library

Who can benefit from xFLOWer.ai?

Our latest innovation is the ideal choice for anyone looking for a quick insight into the possibilities of business process digitalization, regardless of company size or industry.

Business owners and decision-makers

For those who want a quick overview of their business processes without having to delve into complex systems.

Process improvement professionals and experts

For those looking for initial workflow design ideas that they can develop in more detail.

IT professionals and system administrators

For those who want to digitalize the initial steps of their processes before moving on to more advanced technical solutions.

Anyone interested in process optimization

For those who want to explore how AI can help define business processes and lay the groundwork for further improvements.
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Let’s get started together
with process-driven business management!

Let's talk about your processes

Tell us briefly which process you'd like to automate – we'll get back to you within 1 business day.

or give us a call:

+36 1 469 0001
Read more →

Let’s get started together
with process-driven business management!

Let's talk about your processes

Tell us briefly which process you'd like to automate – we'll get back to you within 1 business day.

or give us a call:

+36 1 469 0001
Read more →