xFLOWer

Supporting procurement
with efficient business processes

Well-designed e-sourcing processes help create a comprehensive procurement support system that adapts to your organization's changing needs while delivering greater transparency and performance through automation.
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Time- and cost-efficient procurement processes

01

Automated approvals - dramatically accelerate your existing processes

Instead of endless email exchanges where information gets lost, digital workflows make procurement dramatically simpler and faster, from A to Z.
02

The days of manual document management are over

All procurement documentation in one place, secure and fully traceable - instead of piles of paperwork.
03

Transparent procurement processes

With every request, approval and process step handled digitally, procurement becomes more transparent than ever.

How does it work in practice:

a digital procurement process?

Strong supplier relationships

A fair, fast and transparent procurement process helps build excellent supplier relationships.

Remote access

Effectively involve multiple locations and remote employees in procurement projects.

Security and transparency

Establish procurement processes and data management practices that meet internal and external audit requirements.

Strategic procurement

In strategic procurement, selecting the most suitable supplier is essential. This not only delivers better pricing but also ensures the high quality of purchased products, raw materials and services.
Well-designed e-sourcing processes help create a comprehensive procurement support system that adapts to your organization's changing needs while delivering greater transparency and performance, including through automated process steps.
Procurement can involve any number of participants, with strictly controlled permissions and predefined documentation. This creates transparent processes for everyone involved, while ensuring that only authorized individuals can make decisions.

Operational procurement

Even for smaller internal purchases, requests, approvals, payments and subsequent tasks need to follow consistent processes.
With xFLOWer, you can freely configure internal procurement workflows, from initial requests and approvals through to invoicing-related activities. Larger organizations can also create processes that link job roles to request permissions, allowing employees in specific roles to request only certain types of equipment.
Budgets and framework agreements can also be managed at the organizational unit and/or employee level, keeping procurement spending within appropriate limits. The system can monitor the period and budget covered by a framework agreement and compare them to flag when spending exceeds the prorated budget.

Approvals

In procurement, well-designed approval processes can clearly highlight both cost overruns and the accountability of approvers.
Automatic approvals can also be configured using complex criteria. For example, the system can check an organizational unit's prorated budget, request permissions and the individual value of each item.
Custom approval workflows provide digital support for existing approval practices, so there is no need to change your current approval structure – the system adapts flexibly to your established way of working.
Approval processes can also be accelerated through instant data transfer and strict, workflow-based deadline monitoring.

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Let's talk about your processes

Tell us briefly which process you'd like to automate – we'll get back to you within 1 business day.