Future-proof legal processes

Contracts can also be managed through business workflows in xFLOWer. You can create a contract repository tailored to your needs and archive contracts, while their data and deadlines are stored as master data.

For example, xFLOWer can automatically initiate the renewal process before a contract's renewal deadline, send an alert before the limitation period calculated from its date expires, or even automatically archive the contract.

You can involve as many participants as needed in your business workflows, whether they are colleagues within a single department or across multiple departments.

Users can have different permissions, giving everyone access to contracts and documents appropriate to their role.

Users can therefore be assigned editing, reviewing, viewing or approval permissions, or be denied access entirely—all automated and fully tailored to your company's needs.

Many of the activities defined in a Business Continuity Plan (BCP) can be managed as business workflows in xFLOWer.

Whether automatically switching infrastructure in the event of an unexpected outage or launching alternative workflows, xFLOWer manages all these processes.

The system also supports the creation, storage and retrieval of regulatory compliance documentation, helping prevent potential legal issues arising from unexpected events.

Comprehensive document management is one of xFLOWer's core strengths. What does this mean in practice?

Contracts (employment, subcontractor and individual service agreements) and related documents are generated automatically, with a complete customer and case history attached.

All associated records are also accessible alongside each document: certificates of completion alongside invoices, purchase orders alongside certificates of completion, contracts alongside purchase orders, and approvers alongside contracts. Their supporting history is also available, including requests for quotations, competing bids and selection criteria.