Invoice Management

xFLOWer doesn't just read every incoming invoice with character recognition – it interprets it with intelligent data extraction, finding the purchase order number, line items and relationships.

xFLOWer automatically compares each incoming invoice with its purchase order and the delivery or service confirmation. When all three match, the invoice can move on to approval automatically; any discrepancy is flagged and the invoice goes to a person for review.

With all the data generated by various financial operations at our disposal, it makes sense to handle not only incoming invoices but also the other side of the process—issuing invoices—from a single platform.

Thanks to xFLOWer's integration capabilities, the required data connection can be established with almost any invoicing application, and for the most widely used systems (such as szamlazz.hu), we can provide a solution that works immediately.

If you switch invoicing software, the approach described above becomes significantly less reliable. In most organizations, it is also difficult to guarantee that an invoice from four years ago can still be retrieved from the email system—for example, it may have been deleted intentionally or accidentally. Many businesses also have no way to access an email stored in the account of an employee who has since left the company.

By law, every invoice issued or received must be retained. At first glance, this seems straightforward: it will be in the invoicing software and among the sent emails. New regulations with a significant impact on business operations specify the criteria for archiving and storing incoming electronic invoices. You can read more about these requirements and the service provided by xFLOWer in this article.

xFLOWer stores every invoice and links it to all related documents and master data (contract/ PO/order/customer /etc.).

In Hungary, all transactions between domestic taxable entities must be reported to NAV, regardless of the VAT amount. This means that every invoice issued to a domestic business must be reported.

Our data integration therefore lets you retrieve all invoices issued to your company in Hungary electronically from NAV's online system at any time.

This eliminates the need to extract invoice data manually or using an optical character recognition (OCR) tool.

For invoices received by email or post, xFLOWer automatically retrieves the data available in NAV's online system, eliminating manual data entry for your staff and reducing the risk of typing errors to zero.