Effective Processes Matter Beyond the Racetrack – A Report from the MVÜK Café Event

Report from the MVÜK Café Event – An xFLOWer Presentation

In early June, at the MVÜK Café business event, we presented what working with process management

means today—in 2025—from a business leader’s perspective. Representing Click On Hungary Kft. and the xFLOWer team,

Zsolt Szederkényi, Marcell Strijk and Imre Csordás shared their experiences, tools and questions about the future.

A Tyre Change in 2.5 Seconds: Formula 1 as a Model Process

One of the most memorable moments of the presentation was a group exercise: draw the Formula 1 tyre-change process

! Within minutes, this seemingly simple request delivered some important lessons:

• A single pit stop involves dozens of steps,
• every movement is planned and coordinated in advance,
• there is no individual “improvisation”—they work as a team, following a precise sequence.

This exercise clearly demonstrated that if a process cannot be mapped out, it cannot be optimised. The same applies to business operations.

Historical Background: Process Thinking Is Nothing New

In the presentation, we showed that the systematic organisation of processes is not a new invention:

• as early as 1921, workflow diagrams supported work in railway workshops,
• Frank Bunker Gilbreth’s bricklaying study was a precursor to modern BPMN,
• Adam Smith, Frederick Taylor, Peter Drucker and Thomas Davenport all emphasised systematic process improvement.

The key to effective operations is steps that can be standardised and optimised—whether in a factory, an office or a digital environment.

Process Modelling – Tools and Methods

The presentation introduced the key modelling options:

• BPMN 2.0 – a unified standard for visual process diagrams,
• Swimlane models – organised by areas of responsibility,
• CPM, Gantt charts – network-based and time-based approaches,
• as well as Petri nets, SIPOC, EPC, AoN/AoA and many other methods.

The goal is always the same: to make visible what remains hidden in day-to-day operations.

How Does AI Support Process Management?

Artificial intelligence no longer merely analyses business operations—it actively shapes them:

• it can generate a process from a single text prompt,
• it identifies operational patterns and bottlenecks,
• it provides recommendations for optimisation, restructuring and automation.

The watchword for the future—and the present—is adaptive operations, responding to change with the support of AI.

🔍 Process Mining – When Data Speaks

Process mining technology enables us to reconstruct the following from IT system logs:

• the processes that actually took place,
• hidden backtracking and bottlenecks,
• actual lead times and losses.

This is particularly useful for leaders who need to make decisions about improvements, restructuring or identifying errors.

An 8-Step Process Management Framework

At xFLOWer, we see process management not as a project, but as an operational culture. The 8-step framework presented at the event:

1. Modelling
2. Analysis
3. Optimisation
4. Implementation
5. Operation
6. Monitoring
7. Improvement
8. Automation

This structure ensures that processes remain living systems—not documents gathering dust in an Excel spreadsheet.

Live Demo: Working Software in Minutes

We concluded the presentation with a practical live demo: using xFLOWer.ai, we jointly modelled a supplier qualification process that:

• included a multi-step process diagram,
• was complemented by forms, fields and rules,
• and ultimately became a working software module—in less than 10 minutes.

The demonstration generated tremendous interest:

• hundreds of questions were raised about customisation, AI and implementation,
• many participants were already thinking about modelling their own processes.

This reinforced our message: 👉 process management is no longer just theory—it is a tool you can put to work immediately.

Try It Yourself!

🎯 If you are curious about how an AI-powered process modelling tool works, explore our own solution: 🔗

xFLOWer.ai – Draw a Process with a Single Sentence

📌 For more professional insights and upcoming workshop dates, follow us on LinkedIn or visit

xflower.hu/blog!