Abiding legal procedures
Legal procedures, including contract drafting, review, and approval, are intricate processes that call for a systematic solution. xFLOWer enables the organization of these tasks into standardized processes, ensuring consistent timelines, steps, and stakeholders for all activities.
Simplified processes for complex activities
Agreements can also be managed in xFLOWer along business processes. This includes the capability to establish an on-demand contract repository, archive contracts, and store pertinent data and deadlines as master records.
Thus, prior to a contract renewal deadline, xFLOWer can initiate the renewal process automatically, issue a warning ahead of the expiration date, or even archive the relevant contract without manual intervention.
Facilitation of teamwork
Throughout the execution of business processes, we can engage any number of participants. These may include colleagues within the same department or from multiple departments.
Users possess different levels of permissions, ensuring that each individual can access contracts and documents in a manner aligned with their role.
With regard to the above, individuals can hold roles such as editors, reviewers, approvers, or even restricted users, all of which can be extensively customized to align with the company's needs, while all functions are fully automated.
A considerable portion of the tasks outlined in the Business Continuity Plan (BCP) can be managed as operational workflows within xFLOWer.
xFLOWer oversees all of these processes, whether it involves an automated infrastructure switch in the event of an unforeseen shutdown or the initiation of alternative workflows.
Furthermore, the system ensures the creation, storage, and retrieval of legal compliance documentation, thereby preventing potential legal issues arising from unforeseen events.
Automated legal documents
One of the core strengths of xFLOWer is the extensive document management function of the platform. But what does this mean in practice?
Automated generation of contracts (employment, subcontractor, individual assignment) and associated documents encompasses a comprehensive record of client and case history.
All pertinent documents are easily accessible alongside each other. Invoices are adjacent to the TIG, which is followed by the PO, and alongside it lies the contract, along with its approver. Additionally, any antecedents, such as requests for proposals and competing offers, as well as selection criteria, are also readily available.