This question may arise for many business executives when they need to complete projects or other on-site services with their company that they may not personally attend for any reason. It is still relatively easy to manage one project or activity of this nature either in Excel spreadsheets or e-mails, but as the number of projects increases, the number of activities, deadlines, responsibilities, worksheets or other documents are increasing too. Or let's take a realistic example; if a company dispenses vending machines, coffee machines or other similar equipment, even in the form of leasing, they must ensure that they are regularly filled, maintained and repaired. That doesn't sound complicated, does it? So let's just think about the task of managing this activity, in case say 500 machines...
All of these activities must be managed at the same time and preferably without errors. This makes the activity chain much more complex! It is impossible to keep all of these things in mind, and to manage them without the right tools. Without proper management, there is a risk of error, and the quality of service cannot be guaranteed.
Be it virtually any operational activity, they can certainly be organized as parts of activity chains. Of course, if the individual projects or other operational processes are only similar in a large scale, it is not expedient to organize these activities one by one, mapping all the elements of an activity. However, with the same boundary conditions, we can still handle the various larger units and get many questions answered. Alternatively, we can apply a controlling approach to ensure that each activity is profitable. Examples include:
There could be a couple of other points to mention, but perhaps the above list is also a good indication. Of course, the more complex a project and the more of these run at the same time, the more important it is to manage them properly in a system that can handle all these needs - and is customized to fit your company's operations.
You can implement the control of any repetitive project-like activity, that is, if we look at our previous example of continuous maintenance, we can see that they are repetitive tasks which must always be the same. So while we can't call them "classic" projects, they still have many similarities, so they can be designed and controlled in the same way.
We'd like to present some real life examples regarding managerial key points pertaining to the previous activities and operational challenges.
It's no coincidence that completing these tasks and knowing exactly the issues above are essential for any manager or business owner! A properly parameterized workflow system is capable of executing the above workflows according to your needs and producing real-time reports for those responsible - so you get immediate feedback on every event, no more forgotten deadlines, fewer "lost" parts and competent people always know, where, with whom, what is happening.
That's why we recommend the xFLOWer Cloud workflow system, which solves these problems. See the best solution for you on our website by clicking here!
